Mt Jordan Middle School PTA "Meet the Board" Meeting Minutes
Tues. July 21, 2009 9:00am
Mt Jordan Middle School Media Center
Members Present:
Sheri Tait, Pilar Baker, Chris Garner, Wendy Harker, Katrina King, Stephanie Yorgason,
Shanda Maxfield
Items addressed:
Needs Assessment forms are being handed out at Back to School Night to be completed and returned that night with the names of parents interested in helping with different activities throughout the school year.
Each board member will be provided with their specific job title "duties" and a list of volunteers (forms are being sent home with registration packets, and we will see what we get back as far as volunteers) to call to help with activities relating to their board positions.
PLEASE keep track of all of your volunteer hours, including board meetings.
Staff appreciation throughout the year rather than waiting until the end of the year
In addition to $25 Memory Book at end of year, also include a free DVD with pictures/slide show of the school year.
PTA providing treats for monthly faculty meetings $30 (approx 40 staff members) Board members will take turns providing these throughout the year.
NEW!! A/B Fridays - Alternate only 4 classes every Friday and school starts 9:30am
Ideas Proposed:
Need help with ideas for updating school website (currently not working due to district problems)
Need help with ideas for monthly newsletter. We would like to do one monthly from the PTA this year - one page with English on one side and Spanish on the other. Ideas for helping it to make it home with the students or budget for it to be mailed out each month. Sponsors to help with this?
Working toward better communication with parents and helping them be involved in their student's education
Spanish translation of newsletter will now be provided.
Ideas for drug education programs, Internet safety, bullying, parental information classes, etc. throughout the year.
More chaperones during lunches
Finalizing plans for school marquis
Motion by Sheri Tait:
Alternate PTA Board Meeting days each month for more opportunity for all board members to attend. We will hold them during school hours but switch the day each month. Many members work and are making time to attend board meetings each month.
Vote Affirmative, Motion adopted.
Calendar of events:
Next meeting, Monday August 17th 10:00 am Media Center - Katrina King treats
BACK TO SCHOOL NIGHT Thursday August 20th. Those who can, please be at the school to help set up food, etc at 4:00. We will be serving hot dogs, chips, and drinks at 5:00. We will need people to sit at tables to hand out information, sell t-shirts, recruit volunteers, and encourage people to join PTA. Administration talking at 6:00, the PTA board will be introduced. Separate into smaller groups to meet staff.
Meeting adjourned at 12:00 pm.
Showing posts with label PTSA Board Meeting Minutes. Show all posts
Showing posts with label PTSA Board Meeting Minutes. Show all posts
Tuesday, July 21, 2009
Tuesday, April 14, 2009
PTSA Board Meeting Minutes April 7th
PTSA Board Meeting - April 7, 2009
**Budget - Traci handed out the budget and gave everyone a copy. She has it itemized as to what we have spent this year and what we will still be paying for.
We will for sure leave $2000 as carryover for next year. We will see how the fundraiser goes and then decide on our donation to the community council and also see about saving more than $2000 to function properly next year.
We have paid for all t shirts, sweatshirts and memory books, so any money that comes in will be added to our budget. More discussion at our next board meeting. This was not really an amendment, but a more clear explanation of what our budget has been all year and an update for everyone.
**Nominating committee is Chantel Brown, Shannon Green and Julie Bosch. They will be contacting people to staff our board for next year. Sheri will submit the names to them and we will get it taken care of.
**Fundraiser - Melissa and Sheri will make some posters to put around the school. Sheri will email the info to everyone.
-April 15 at the assembly we will make an announcement to get the students and teachers excited about the game and also to give them more information.
-The Bee from the SL Bees will be coming from 7:00-8:00
-We have donations from Stampin’ Up, Forever Young, Fairfield Inn, Udi Granola, Regis Hair, Bees Tickets, Real Tickets, Interior Elements, McGraths, Kay Jewelers, Deck The Walls, Jewelry, Scrapbook Materials, Notebooks from Mr. Goodman and other things that we are waiting on.
-The Real tickets were donated by Wendy and will be our door prize at the game.
Everyone will get a ticket when they enter.
-LaDena will see about making a sign with butcher paper and laminating it for outside the school
-Sheri will work on fliers to staple to the progress report for next week
-LaDena will email the teachers and ask them to staple them in their CLIMB classes
-Volunteers are needed at the fundraiser and we are planning to arrive at 5:30 to set everything up.
-There is a microphone but no sound equipment. Troy will bring his to do the announcing, music, etc.
-We will meet Monday, April 20 at 9:00 to assemble the baskets and decide on prices, etc.
-Any other donations we are able to get before then will be great!
**Teacher Appreciation Week - May 4-8
Monday - Bagel’s breakfast in the faculty room, attend faculty meeting and give them back massagers “We got your back!”
Tuesday - Have a cold one on us! Cold drinks in the teacher lounge (Wendy)
Wednesday - Need chocolate? We’ve got your back (big bowl of chocolate candies)
Thursday - Cookies and cookie dough (Sheri will talk to Terry Parkin who got these donated). Traci and anyone else will put together bags of cookie dough and we will also bake cookies for them.
Friday - Appreciation lunch (big sandwich from Macy’s (Sheri), chips (Melissa), Vegetable Tray, Fruit Tray, Dessert, Drinks
Wendy will work on making a form for students to do a write up about teachers. (What they like about them, what makes them special, etc.) We will see what we get handed in and then maybe read them at the faculty meeting on Monday (May 4), but want to recognize everyone collectively. We will make an announcement about the forms on the 27th.
Any other ideas or suggestions are welcome!
We will decide about our next meeting after April 20th.
**Budget - Traci handed out the budget and gave everyone a copy. She has it itemized as to what we have spent this year and what we will still be paying for.
We will for sure leave $2000 as carryover for next year. We will see how the fundraiser goes and then decide on our donation to the community council and also see about saving more than $2000 to function properly next year.
We have paid for all t shirts, sweatshirts and memory books, so any money that comes in will be added to our budget. More discussion at our next board meeting. This was not really an amendment, but a more clear explanation of what our budget has been all year and an update for everyone.
**Nominating committee is Chantel Brown, Shannon Green and Julie Bosch. They will be contacting people to staff our board for next year. Sheri will submit the names to them and we will get it taken care of.
**Fundraiser - Melissa and Sheri will make some posters to put around the school. Sheri will email the info to everyone.
-April 15 at the assembly we will make an announcement to get the students and teachers excited about the game and also to give them more information.
-The Bee from the SL Bees will be coming from 7:00-8:00
-We have donations from Stampin’ Up, Forever Young, Fairfield Inn, Udi Granola, Regis Hair, Bees Tickets, Real Tickets, Interior Elements, McGraths, Kay Jewelers, Deck The Walls, Jewelry, Scrapbook Materials, Notebooks from Mr. Goodman and other things that we are waiting on.
-The Real tickets were donated by Wendy and will be our door prize at the game.
Everyone will get a ticket when they enter.
-LaDena will see about making a sign with butcher paper and laminating it for outside the school
-Sheri will work on fliers to staple to the progress report for next week
-LaDena will email the teachers and ask them to staple them in their CLIMB classes
-Volunteers are needed at the fundraiser and we are planning to arrive at 5:30 to set everything up.
-There is a microphone but no sound equipment. Troy will bring his to do the announcing, music, etc.
-We will meet Monday, April 20 at 9:00 to assemble the baskets and decide on prices, etc.
-Any other donations we are able to get before then will be great!
**Teacher Appreciation Week - May 4-8
Monday - Bagel’s breakfast in the faculty room, attend faculty meeting and give them back massagers “We got your back!”
Tuesday - Have a cold one on us! Cold drinks in the teacher lounge (Wendy)
Wednesday - Need chocolate? We’ve got your back (big bowl of chocolate candies)
Thursday - Cookies and cookie dough (Sheri will talk to Terry Parkin who got these donated). Traci and anyone else will put together bags of cookie dough and we will also bake cookies for them.
Friday - Appreciation lunch (big sandwich from Macy’s (Sheri), chips (Melissa), Vegetable Tray, Fruit Tray, Dessert, Drinks
Wendy will work on making a form for students to do a write up about teachers. (What they like about them, what makes them special, etc.) We will see what we get handed in and then maybe read them at the faculty meeting on Monday (May 4), but want to recognize everyone collectively. We will make an announcement about the forms on the 27th.
Any other ideas or suggestions are welcome!
We will decide about our next meeting after April 20th.
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